There is something about superb hospitality that we can’t get enough of! We find that the guest experience and making your guests comfortable at your wedding or event are paramount. Here are a few of Bluebird Productions’ favorite ways to make everyone traveling from afar feel like you’ve thought of their every need!
The Save the Date & Invitation:
Don’t leave the guests with questions – direct them to a wedding website or include an insert to the invitation suite with any additional important wedding details.
Travel information is an essential part to include in your invitation suite. If guests need to book flights, rent a car, book lodging, etc., this information needs to be available to them in advance so they can make timely and affordable arrangements.
To make guests feel extra special include a line in the invitation for guests to write down a song they would like to hear played at the wedding.
Most importantly make sure the timing of and attire of the event is easy for the guest to find and remember!
We love the gesture of greeting our guests with a welcome bag or a treat in their hotel room! A few of our favorite Welcome Bag items are cookies from Paradise Bakery or Too Haute Cowgirls, Advil, water, sunscreen, lip balm, fresh fruit, chocolate or a favorite scented candle. For the perfect touch add a hand written note thanking your guests for coming!
Additionally, include a detailed and organized welcome booklet in their bag or with their treat! Our must have details in a welcome booklet include: a detailed itinerary of the weekend events, contact information for the correct person to ask questions from, favorite restaurants and things to do when guests are not busy with a wedding related event.
At your wedding ceremony have someone greet and direct guests on where to go, put jackets, give directions to the bathroom, etc. Have refreshments easily accessible. We like to serve lemonade or iced tea!
More ideas are to hand out hankies or have individual small packages of tissues on each seat for guests – a cute way to ass personalization to the ceremony. Also hand out or have on hand, weather permitting necessities such as pashminas, blankets, umbrellas, sunglasses, bug spray, fans, etc.
Most importantly make sure all guests are directed where to go and handed a program (if you elect to do one). In addition to the “standards,” include something on how the couple met, why they chose to get married in Aspen, etc.
Cocktail Hour & Reception:
Keep the party going and your guests happy through the night by incorporating some of these fun and unique ideas such as creating customized cocktail napkins that tell fun facts about the couple.
Or have a fun game of mad libs placed at tables for guests to fill out during the night and for the bride and groom to take home and read on the plane en route to the honeymoon!
Last but not least! Have some form of comfortable footwear such as flip flops or slippers for guests to change into for dancing or to rest tired dancing feet!